How to print multiple documents for a pupil

If you need to collate information for a pupil – plans, passports, provisions, meeting logs, and reviews – Provision Map enables you to export all this information as a single printable PDF.

To print out multiple documents for a pupil, click on the Print Centre tab at the top of the page.

Next, tick the checkboxes for the documents you would like to include in the printout. In addition to active plans and provisions, you also have the option to include archived and confidential plans and provisions.

There are two format options for the printable documents, which are explained below:

Produce one file per pupil: Select this option to generate a .zip file, where documents for each pupil are included as individual PDFs.

Combine all documents into one file: Select this option to generate a single PDF that contains the selected pupils and their documents.

You will also be presented with a list of pupils who are currently enrolled in your school. The list can be refined by using the search bar on the left or the drop down menus below it to restrict the results to your chosen criteria. To include a pupil’s documents in the printout, tick the checkbox next to their name.

Once you are happy with your choices, click on the Print button to generate PDFs that contain each selected pupil’s associated documents.